Position Opening: Operations/Office Manager, USAID LEAD Program

Submitted by admin on Wed, 2015-03-25 13:53
ICF International provides professional services and technology solutions that deliver beneficial impact in areas critical to the world's future.

Operations/Office Manager – USAID Low Emissions Asian Development (LEAD) Program / Bangkok, Thailand

 

This position is open to Thai Nationals only.

ICF International (NASDAQ:ICFI) partners with government and commercial clients to deliver professional services and technology solutions in the energy and climate change; environment and infrastructure; health, human services, and social programs markets. The firm combines passion for its work with industry expertise and innovative analytics to produce compelling results throughout the entire program life cycle, from research and analysis through implementation and improvement. Since 1969, ICF has been serving government at all levels, major corporations, and multilateral institutions. Approximately 4,000 employees serve these clients worldwide. ICF's Web site is www.icfi.com.

ICF is one of the world’s leading providers of technical and policy support related to addressing climate change.  Our energy, environment, and policy experts around the world have been at the forefront of the global response to climate change for the past quarter century.  We have been supporting capacity building in Asia around global environmental issues for the past 20 years.  With offices across South, Southeast, and East Asia, in addition to our offices in North America, Europe, Africa, and South America, ICF maintains a network of talented and dedicated consultants throughout the region and around the world.

Job Purpose:

Under the direction of the DCOP Operations, the Operations/Office Manager will be responsible for managing administrative aspects of USAID and other International Development organizations’ (sub)contracts. Areas of expertise will include subcontractor and consultant management, procurement, and financial management. He/She will develop and/or implement internal systems and tools that ensure that the project is implemented in compliance with all terms and conditions of the contract, with the USAID regulations and ICF policies and procedures, as well as with relevant local and US accounting standards, laws, and regulations. He/She will work closely with the management, field and home office staff, subcontractors, consultants and vendors as needed.

Key Responsibilities:

  • Developing and implementing the Contract's administration procedures in coordination with the Program Managers and Management staff, in accordance with the ICF policies and procedures, and USAID rules and regulations;
  • Facilitating negotiations with vendors, and coordinates approval of agreements, purchase orders, and local subcontracts with appropriate management staff;
  • Maintaining current knowledge of relevant USAID procedures and practices;
  • Drafting the paperwork, and manages consulting agreements, reviews expenditures, level of effort, and period of performance;
  • Reviewing subcontract/consultant invoicing against agreements before recommending for payment;
  • Supervising the issuance of project related requests for quotations (RFQs);
  • Coordinating various procurement actions;
  • Supporting DCOP Operations in coordinating payments with local accounting firm and preparing monthly financial reports;
  • And other operations tasks as directed.

Basic Qualifications:

  • Over five years of operations, project management, financial, or contract administration related experience on projects sponsored by the US Government or other international donors;
  • Thorough demonstrated knowledge of relevant US Government laws and regulations related to technical assistance projects, as well as terms, conditions, and policies governing assigned contracts, including federal acquisition regulations (FAR), is required
  • Familiarity with USAID regulations, forms, and procedures for contract administration are necessary
  • Ability to work with minimal supervision and having self-starter skills are necessary
  • Ability to perform complex tasks with minimum supervision
  • Excellent command of English is required
  • Excellent communication skills, people skills, and ability to provide briefings to management and customers is required;
  • Use of software such as Word, Excel, PowerPoint, and other software packages as needed

Preferred Skills/Experience:

  • Previous Asian work experience preferred
  • Other development program experience with bilateral or multilateral agencies

ICF offers an excellent benefits package, an award winning talent development program, and fosters a highly skilled, energized and empowered workforce. 

ICF is an equal opportunity employer that values diversity at all levels. (EEO/AA – Minorities/Females/Veterans/Individuals with Disabilities)

To apply, please submit your cover letter and resume to LEADProgram@icfi.com, Subject: Operations/Office Manager.